Closer To The Date
This in stuff you will need to consider when the date of your competition is close. Leaving this till a fortnight before you event is probably as late as you should leave it, as some of the points depend on other people and deliveries.
  • Ensure you have enough bosses, stands, target pins, and other standard club equipment for the competition. Please make sure the equipment is of a usable standard, taking into account you will have to cater for high poundage recurves and compounds. (See equipment checklist)
  • Buy or acquire enough 60cm target faces for the day. You will need two per boss per session as standard, plus spares for if the gold is shot out by particularly good archers. Also consider the option of “Three Spot Faces” for compounds to avoid excessive damage to equipment, as well as frequently replacing faces.
  • Whoever is allocated as your judge/judges for the day, should be an archer/experienced member of your club and have a knowledge of GNAS rules. It is highly recommended that they have a copy of the GNAS rules available to them.
  • Recruit enough members of your club to help out on the day. Jobs may involve:
      • People in the hall for general inquiries.
      • Judges.
      • People to help switch faces between sessions.
      • People to escort other clubs to social areas such as pubs/restaurants/shops.
      • People to help set up and take down the range at the start and ends of the days.
      • People to help process score cards.
  • Check with your campus security, that they know which club will be arriving, and adequate parking and security will be available to them.
  • Ensure any social area chosen for drinks/food/medal presentations will be open at the desired times. If people are likely to eat, it is best to check that the establishment is happy to cater for the quantity of people who may arrive. This is especially important if you are hosting a leg on a Sunday.
  • Publish a set of instructions for arriving at your hall from any nearby large roads, such as motorways and A-roads. E-mail this to all attending club, possibly via the BUTTS Organiser
  • Ask the BUTTS Organiser to send an e-mail to all other clubs, asking for lists of competitors from each University at LEAST a week in advance.
  • Ensure you have all required information for each competing archer, such as novice/experience, gender and name etc…
  • Decide which universities will be shooting on which sessions. Make sure you consult the BUTTS organiser AND the University representatives that they are happy with the assigned session.
  • Compile and publish a target list. This preferably would be sent to the BUTTS organiser in advance of the competition, so they can then forward it to all University clubs.
      • Make sure there is at least one experienced archer per target.
      • It is often more convenient to put one experienced and one novice shooting on one face, so that one part of the face is not consistently shot out.
      • Especially in early legs of the league, do not expect novices to be able to score. (Under GNAS standard rules, the C-Archer is normally target captain and as such scorer).
      • Generally, put Compound archers on the same targets, ensuring the boss is especially sturdy.
      • Mix up clubs on bosses.
  • Purchase or produce score cards for the day; it is always helpful to provide a clipboard and pen as well.
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